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Phillips 66 International Voyage Coordinator in London, United Kingdom

Phillips 66 & YOU- Together we can fuel the future


P66 Global Marine Operations provides safe, innovative marine transportation solutions in support of the Supply and Trading groups within Phillips 66 Commercial Organisation. The International Voyage Coordinator primarily manages vessel operations and logistics for crude and refined product deliveries to Phillips 66 refining assets and interests. Voyages are performed on controlled vessels and spot charters, as well as COAs, in their assigned region and are involved in cross regional voyages, as applicable. The operation of the vessels involves voyage management, ensuring charter party compliance, pre and post fixture activities, as well as settlement of voyage related financial matters. The International Voyage Coordinator provides the primary day-to-day interface with the Charterer, Scheduler, Terminal, Agent and Owners/operators in Phillips 66’ term chartered and spot chartered shipping business.

Responsibilities May Include

  • Acts as the primary operations point of contact (24/7) for assigned equipment.

  • Responsible for preparation and communication of voyage orders, and further instructions. Handling vessel/ cargo stowage matters, and draft issues. Port agency nominations and or appointments, and communications.

  • Ensures all assigned voyages are performed as defined by Phillips 66 standardised voyage orders.

  • Primary interfaces for the position of International Voyage Coordinator are Commercial schedulers, charter, agents, terminal, vessel owners/operators and tanker brokers.

  • Engagement with other Phillips 66 parties – including Marine Demurrage, Vetting / Risk Management, F&PA, refineries and terminals.

  • Ensures accurate capture of voyage details in the Phillips 66 commercial systems (e.g. IMOS/others), as appropriate.

  • Liaises with Supply & Trading and operations staff in respect of voyages to and from 3rd party customers.

  • Interaction with Vetting and Marine Risk to maintain minimal exposure for Phillips 66 cargoes and assets – including human resources, term and spot tonnage, and refineries and terminals.

  • Works with Phillips 66 Loss Control to eliminate or minimize any impairment on cargo quality or quantity.

  • Monitors vessel’s bunker ROB and consumption for heating, tank cleaning and ECA zone consumption (LSFO).

  • Voyage Cost Allocation – manages voyage costs, administration & allocation – including freight, port costs, secondary costs, and T/C vessel voyage costs.

  • Manages cargo document management, including Bills of lading, inspection reports and letters of indemnity.

Responsibilities May Include - Next

  • Verifies and approves freight invoices and other secondary charges related to assigned equipment and voyages under management; ensure voyage cost allocation (VCA) is timely and accurate.

  • Handles monthly hire payments (T/C vessels), bunkers cost administration, and voyage/ port cost administration.

  • Ensures all e-voyage files and folders are correctly labelled and promptly moved into Live Link at voyage completion.

  • Coordinates with vessel owners and commercial marine team relative to vessel maintenance and dry-docking activities.

  • Understands weather and waterway impacts to voyages in progress and report issues to the Marine team/ S&T traders and operators.

  • Accountable to work across regional boundaries to develop, implement/change and continuously improve global documentation/processes and systems.

  • Represents the company with carriers, terminal personnel, and/or other internal/external contacts in a professional manner.

  • Firm understanding of marine risk and the company’s exposure to marine liability.

  • Helps guide the development of operating systems requirements, operating metrics, and delivery / communication of results.

  • Assists leadership team in championing change and assessing vessel agents for value add.

  • Firm understanding of the Global Vessel Incident Reporting & Crisis Monitoring Plan. Ensure duties are performed as per the “On Call Incident Report Manual”.

Position Requirements

  • Legally authorised to work in the United Kingdom on a regular, full-time basis without restrictions

  • Bachelor degree and experience in the Marine area preferably from operations.

  • Good understanding of transportation business, including logistics, dispatching, and general marine transportation processes

  • Ability to handle multiple tasks and efficiently prioritize work to meet deadlines.

  • Strong facilitation, planning and organizational skills.

  • High level of accuracy and attention to detail.

  • Excellent communication and teamwork skills with preference for action, accountability, and developing alternatives and solutions.

  • Strong desire for personal learning and sharing of skills with others.

  • Strong computer proficiency in Microsoft Office and the ability to learn new systems as required.

  • Previous experience in a similar role is desirable.

To be considered:

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 13 November 2019.

Phillips 66 is an Equal Opportunity Employer

Requisition ID: 51761

Location: GBR - London - London

Job Field: Marine

Division : Commercial

Technical Req : No