Phillips 66 Legal Administrative Assistant in Houston, Texas
Phillips 66 & YOU- Together we can fuel the future
The Legal Administrative Assistant is responsible for providing and coordinating administrative support to an assigned team of attorneys and/or legal specialists in the Phillips 66 Legal Department.
Responsibilities May Include
Managing attorney schedules and calendars.
Coordinating and facilitating conferences and meetings.
Coordinating and scheduling domestic and international travel arrangements.
Processing invoices and expense reports.
Preparing and revising legal correspondence, documents and forms.
Communicating with internal clients and external resources via telephone, email or facsimile.
Filing of electronic documents and email correspondence.
Preparing, sorting and distributing mail, including all forms of special delivery (certified, Fed Ex, etc.).
Copying, scanning and printing documents.
Creating and inputting data in Passport, the legal matter management system.
Assisting attorneys and legal specialists with usage of technology systems including legal matter management, ebilling and work flow systems.
Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules.
Support for maintenance of shared printers and supplies in work areas (paper, staplers, pens, etc.).
Other administrative duties as assigned by the supervisor and legal work team.
Legally authorized to work in the job posting country
High school diploma or GED
3 or more years of experience as an Administrative Assistant
Proficiency in all Microsoft Office applications with an emphasis on Microsoft Word and Outlook
Proficiency in keyboarding (Minimum 65 words per minute)
Bachelor’s Degree is preferred
Experience with Excel and PowerPoint is a plus
Knowledge and experience with regard to legal processes and terminology
Understanding of and ability to process transactional documents
Knowledge of basic contracts and agreements
Understanding and adaptability to digital technology and its abilities
Must be flexible and willing to assist with a variety of administrative tasks
Highly developed interpersonal skills
Strong written and verbal communication skills
Excellent organizational skills
Strong focus on attention to detail
Ability to prioritize multiple tasks and adapt quickly to change
Ability to proactively problem-solve
Appropriate use of good judgment and discretion
Understanding and appreciation for working with highly sensitive and confidential information is a must
Phillips 66 is a diversified energy manufacturing and logistics company. With a portfolio of Midstream, Chemicals, Refining, and Marketing and Specialties businesses, the company processes, transports, stores and markets fuels and products globally. Phillips 66 Partners, the company’s master limited partnership, is integral to the portfolio. Headquartered in Houston, the company has 14,300 employees committed to safety and operating excellence. Phillips 66 had $58 billion of assets as of March 31, 2019. For more information, visit http://www.phillips66.com/ or follow us on Twitter @Phillips66Co.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of December 16, 2019 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities
Requisition ID: 51883
Location: Texas - Houston
Job Field: Administrative
Division : Legal & General Counsel
Technical Req : No