Phillips 66 HSE Administrative Assistant - Borger Refinery in Borger, Texas
Phillips 66 & YOU- Together we can fuel the future
The HSE Administrative Assistant reports to both the Health and Safety Team Leader and the Environmental Team Leader and provides administrative support to the Refinery Health, Safety and Environmental (HSE) Department and Staff. The Administrative Assistant performs a wide range of administrative and office duties demonstrating professionalism, working with limited supervision and in a fast-paced environment.
Responsibilities May Include
Coordinating all office and administrative support duties including but not limited to making copies, building organized packets (e.g. report packets), and maintaining, organizing and ordering materials and supplies.
Managing team calendars and scheduling meetings.
Coordinating and picking up meals/catering for working lunches and other business-related meal needs.
Making travel arrangements for team members.
SAP responsibilities such as building requisitions and report building.
Building budgets and submitting expense reports.
Accurately preparing and editing documents such as meeting minutes, agendas, standards and procedures via programs such as Microsoft Word, PowerPoint and Excel.
Maintaining labor hours and submitting timely reports.
Delivering time-sensitive documents to a mailing center.
Accurately entering information into databases.
Gathering, compiling and reporting data for spreadsheets, reports, metrics and presentations.
Preparing various correspondence internal and external to the Refinery.
Researching, compiling and analyzing data for special projects and reports. May involve gathering information from other Phillips 66 organizations, refinery employees or the community.
Coordinating activities and meeting critical deadlines.
Will provide support to the Refinery Leadership Team on an as-needed basis.
Legally authorized to work in the job posting country
High School Diploma or GED equivalent
2 or more years of experience as an Administrative Assistant or similar role
Work overtime which may include some weekends and holidays
18 years of age or older
Currently hold a valid driver’s license
Intermediate proficiency with Microsoft Office products, including Outlook, PowerPoint, Excel, and Word
Ability to climb stairs
Ability to lift up to 40lbs
Experience working in a refinery
Experience working with SAP
Excellent interpersonal and organizational skills and ability to communicate effectively
Demonstrated ability to maintain confidentiality
Must be able to handle a variety of sensitive situations in a calm, tactful and professional manner
Must be able to effectively communicate verbally and in documents and e-mails, high attention to detail and the ability to prepare reports and documents in a clear, concise, and professional format with close attention to spelling and grammar
Ability to interface with people internal and external to Phillips 66 in a professional manner that reflects the company’s core values
Ability to operate a variety of office equipment including computer, copier, facsimile machine
Ability to read, understand and review documents for accuracy and relevant information
Ability to establish and maintain effective working relationships with colleagues
Ability to work well in a team environment with individuals in different positions, backgrounds, cultures and thoughts
The Borger Refinery is located in Borger, Texas, in the Texas Panhandle, approximately 50 miles north of Amarillo, Texas. Refinery facilities include crude distilling, naphtha reforming, fluid catalytic cracking, alkylation, hydrodesulfurization and delayed coking units, as well as an NGL fractionation facility. The refinery processes primarily medium sour crude oil produced locally, and heavy sour crude oil produced in Canada, all of which are delivered by pipeline. Borger produces a high percentage of transportation fuels, as well as petroleum coke, NGLs and solvents. Refined products are distributed to customers via pipelines from the refinery to West Texas, New Mexico, Colorado and the Midcontinent region.
Phillips 66 is a diversified energy manufacturing and logistics company. With a portfolio of Midstream, Chemicals, Refining, and Marketing and Specialties businesses, the company processes, transports, stores and markets fuels and products globally. Phillips 66 Partners, the company’s master limited partnership, is integral to the portfolio. Headquartered in Houston, the company has 14,300 employees committed to safety and operating excellence. Phillips 66 had $58 billion of assets as of March 31, 2019. For more information, visit http://www.phillips66.com/ or follow us on Twitter @Phillips66Co.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of November 17, 2019 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities
Requisition ID: 51818
Location: Texas - Borger
Job Field: Health, Safety, and Environment
Division : Borger Refinery
Technical Req : No